Victoria

Emergency Plan Overview: AS3745

Emergency plans developed and implemented in accordance with Australian Standard AS 3745 – 2010 Planning for emergencies in facilities is part of the solution to an employer’s responsibility under the Occupational Health and Safety Act 2004 and the Occupational Health and Safety Regulations 2007 to provide a safe work place. Similarly an emergency plan under AS 3745 may help protect organisations and persons responsible for a facility or workplace from litigation arising out of the ‘duty of care’ provisions contained in common law.

In accordance with AS 3745, an emergency plan is required to document the emergency arrangements for a facility and detail preparedness, prevention and response activities. AS 3745 includes emergency roles, responsibilities, strategies, systems and arrangements.

A facility’s emergency planning committee in association with the facility owners, managers, occupiers and employers are responsible for deciding which types of emergencies require specific emergency response procedures to be included in the emergency plan under AS 3745.

Those required to participate in the implementation and maintenance of the emergency plan are nominated as the facility’s emergency planning committee, emergency control organisation, management and nominated staff under AS 3745.

Emergency Plan provides an emergency plan service that complies with the requirements of AS 3745 and other standards such as AS 4083 – 2010 Planning for emergencies – Health care facilities, and where required, local legislation by:

  • Listening and liaising with key stakeholders
  • Familiarising itself with a facility, its people and its processes
  • Offering practical and cost effective emergency management solutions

Emergency Plan will ensure the emergency plan is ‘facility specific’ as required by AS 3745 in considering:

  • The size, complexity and features of the facility
  • Security systems and arrangements
  • The number and type of occupants and visitors
  • The hours of occupancy

AS 3745 also specifies the elements (or contents) to be included in an emergency plan which includes, but is not limited to:

  • The structure and role of the Emergency Planning Committee
  • The fire safety and emergency features of the facility
  • The structure and responsibilities of the Emergency Control Organisation
  • The types of emergencies identified as being relevant
  • Emergency Response Procedures for ECO personnel and staff including Personal Emergency Evacuation Plans (PEEPs) for persons with a disability
  • Evacuation Diagrams
  • Training arrangements – including Online Occupant Training
  • Other information relating to distribution, period of validity, hours of occupancy, date of issue, etc.

Emergency Plan also ensures each documented AS 3745 emergency plan is structured so that it may be easily amended at any time following an organisational change, alterations to fire safety and emergency features, the identification of a deficiency or a scheduled review.

When a documented emergency plan is supported by an annual training program, a facility’s emergency planning committee is well on its way to meeting the requirements of AS 3745 – 2010. Refer to our ‘Emergency Planning Compliance Package’ for further details, including emergency plans.