VIC – Essential Property Services assists property managers in the education of their stakeholders (clients and occupiers/ tenants) for their respective obligations under the essential safety measures provisions contained in the Building Regulations 2006. Essential safety measures are nominated by a building surveyor in a determination/ schedule.

Our property managers are provided with documentation from our office which they are able to re-badge and send to the building owner and each tenant in a building.

The following is an example covering letter and an explanation report designed to make the building owner and tenant aware of their obligation:

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Date
The Tenant/ Occupier
Address

RE: Essential Safety Measures Audits

Essential Property Services Pty Ltd (EPS) has been engaged by XXXX to undertake inspection of the passive essential safety measures and audit the maintenance and testing of any active essential safety measures in the building you occupy or lease, for example:

  • Exit signs/ emergency lights
  • Fire extinguishers, Fire hydrants
  • Fire hose reels, Fire sprinkler systems
  • Mechanical ventilation systems
  • Other measures noted in ‘equipment and safety installations summary’ below that may be installed in your premises.

Basic Inspection Requirements

  • EPS to undertake an inspection of egress, exits, doors and paths of travel from premises.
  • EPS to undertake an inspection of fire resistant structures and elements at the premises.
  • EPS to undertake an audit of any logbooks onsite relating to Essential Safety Measures.

Annual Essential Safety Measures Report

Upon compiling reports and audit results EPS will issue the mandatory Annual Essential Safety Measures Report (AESMR) by the relevant anniversary date for the building.

Part of EPS’s role is to provide an AESMR.  To facilitate this it is necessary for EPS to undertake a passive essential safety measures building inspection and verify the details of the other contractors that inspect and test the active essential safety measures.

To assist with the collection of information relating to the maintenance and testing of the active fire safety measures please ensure that any records that you may have at your premises relating to ESMs are made available to the EPS building assessors that are engaged to routinely inspect your premises.

The EPS assessors will give to you a letter and request to provide certain information about the contractors that provide maintenance and testing services relative to essential safety measures that exist at your premises.  This document needs to be completed and sent back to the offices of EPS or if information is available can be given to the EPS assessors at the time of the site inspection.

Yours sincerely,

Essential Property Services.

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Building Legislation Table

Refer to our Building Legislation table for further information on the building control process.

Fire Safety Compliance: Essential Safety Measures

Refer to our Essential Safety Measures Identification table for further information on individual Essential Safety Measures including fire door inspections.

Further Advice

For further advice, please contact the Essential Property Services office by clicking here.