TAS – Essential Property Services assists property managers in the education of their stakeholders (clients and occupiers/tenants) for their respective obligations under the essential safety featuresprovisions contained in Building Legislation. Essential Safety Features are nominated by a building surveyor in a schedule.

Our property managers are provided with documentation from our office which they are able to rebadge and send to the building owner and each tenant in a building.

The following is a covering letter and an explanation designed to make the building owner and tenant aware of their obligation:

Date
The Tenant/ Occupier
Address

RE: Essential Safety and Health Features and Measures Audit

Essential Property Services (EPS) has been engaged by XXXX to undertake inspection of the passive essential safety features and audit the maintenance and testing of any active essential safety measures in the building you occupy or lease, for example:

  • Exit signs/ emergency lights
  • Fire extinguishers, Fire hydrants
  • Fire hose reels, Fire sprinkler systems
  • Mechanical ventilation systems
  • Other measures noted in ‘equipment and safety installations summary’ below that may be installed in your premises.

Basic Inspection Requirements

  • EPS to undertake an inspection of exits, doors and paths of travel from premises.
  • EPS to undertake an inspection of fire resistant structures and elements at the premises.
  • EPS to undertake an audit of any logbooks onsite relating to Essential Safety Measures.

Annual Maintenance Statement

Upon compiling reports and audit results EPS will issue the mandatory Annual Maintenance Statement by the relevant anniversary date for the building.

Part of EPS’s role is to provide an Annual Statement Report.  To facilitate this it is necessary for EPS to undertake a passive essential safety features building inspection and verify the details of the other contractors that inspect and test the active essential safety features.

To assist with the collection of information relating to the maintenance and testing of the active fire safety features please ensure that any records that you may have at your premises relating to ESFs are made available to the EPS building assessors that are engaged to routinely inspect your premises.

The EPS assessors will give to you a letter and request to provide certain information about the contractors that provide maintenance and testing services relative to essential safety features that exist at your premises.  This document needs to be completed and sent back to the offices of EPS or if information is available can be given to the EPS assessors at the time of the site inspection.

Yours sincerely,

Essential Property Services.

Fire Safety Compliance: Essential Safety Health Features

Refer to our Essential Safety Health Features Identification Table for further information on individual essential safety and health features measures and fire door inspections.

Building Legislation Table

Refer to our Building Legislation table for further information on the building control process.

Further Advice

For further advice, please contact your closest Essential Property Services office by clicking here.