AUST – HENDRY building surveyors advise that the following is a part extract of a building audit and costing assessment performed for a client’s existing public building. The client required an assessment of the condition of the building along with costings to address specific issues and nominated maintenance requirements.

This building audit is a possible layout for building owners and managers to consider the addressing potential building audit for their buildings, which can also be known as a due diligence audit.

Building Audit

Technical Due Diligence Audit

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Technical Due Diligence Audit


1. REPORT AUTHORISATION
Document Title: Building Audit – Assessment Report
Inspected By: XXXXXX XXXXXX
Document Reference: XX- XXXX-XXXXX
Software: Microsoft WordMicrosoft Excel
This Issue Date: XX XXX XXXX
Revision: C
Client: XXXXXX XXXXXX XXXXXX
Client Project Co-ordinator: XXXXXX XXXXXX
Signed By: XXXXXX
Issued to Client: XX XXX XXXX

CONFIDENTIALITY

This document contains confidential material solely for XXXXXX. All reasonable methods in handling the document and the information contained herein should be taken to prevent any third party from obtaining access. No responsibility is taken by Hendry Group XXXXXX for the use of this report by any third party.

DISCLAIMER

The information contained in this document is given in good faith, based on a building audit and site surveys and information provided to Hendry Group by site representatives. This document is not a BCA Audit.

Technical Due Diligence Audit


2. CONTENTS

1. REPORT AUTHORISATION – BUILDING AUDIT ….1
2. CONTENTS – BUILDING AUDIT ….2
3. INTRODUCTION ….3
3.1 PURPOSE OF BUILDING AUDIT ….3
3.2 METHODOLOGY OF BUILDING AUDIT ….3
3.3 BUILDING AUDIT LIMITATIONS ….4
4. BUILDING AUDIT: EXECUTIVE SUMMARY ….5
4.1 FACILITY OVERVIEW ….5
4.2 BUILDING AUDIT CONDITION SUMMARY AND OBSERVATIONS ….5
4.2.1 External areas and Building Fabric ….5
4.2.2 Internal Finishes and Fixtures ….5
4.2.3 Remaining Life of Finishes ….6
4.3 MAINTENANCE SUMMARIES – BUILDING AUDIT ….6
4.3.1 Urgent Maintenance Items ….6
4.3.2 Capital Items ….6
4.3.3 Planned Maintenance Items ….6
4.4 FURTHER BUILDING AUDIT OBSERVATIONS ….7
5. FACILITY DESCRIPTIONS ….8
5.1 XXXXXX ….8
5.1.1 Building Description ….8
5.1.2 Site Location ….8
5.1.3 Opportunities for Improvement ….8
6. BUILDING DATA TABLES ….9
6.1 BUILDING DATA TABLES ….9
7. CONDITION AUDIT RESULTS ..12
7.1 CONDITION ASSESSMENT TABLES ..12
8. PHOTO RECORD ..13
8.1 ASSET PHOTO RECORDS ..13

Technical Due Diligence Audit


3. INTRODUCTION

Hendry Group XXXXXX has been engaged by XXXXXX to assess XXXXXX in a Building Audit/Assessment Report. The assessment addresses the condition of XXXXXX and provides a costing schedule.

3.1 Purpose of Building Audit

The purpose of this building audit is to determine the condition of the building finishes, plant and equipment at XXXXXX located in the XXXXXX.

To ascertain this, the following activities were completed:

  • The site was visited and an inspection of all building finishes, plant and equipment was conducted
  • Photographs were taken to support findings
  • An estimate prepared on required maintenance work
  • An estimate prepared on the remaining life for finishes, plant and equipment

3.2 Methodology of Building Audit

An inspection of the facility was carried out in order to assess the condition of the building finishes, plant and equipment. The condition of each component was assessed against a condition rating and score.

The condition ratings for the purposes of this report area as follows

Condition rating 1 – Very Poor

Building has failed, unfit for normal use, not operational, environmental/ contamination/ pollution issues exist.

Condition rating 2 – Poor

Badly deteriorated, major defects, components fail frequently, potential structural problems, inferior appearance

Condition rating 3 – Fair

Average condition, significant defects are evident, worn finishes require maintenance, services are functional but need attention, deferred maintenance work exists.

Condition rating 4 – Good

Minor defects, superficial wear and tear, some deterioration to finishes, major maintenance not required.

Condition rating 5 – Excellent

No defects, as new condition and appearance.

As requested by XXXXXX in this building audit, each maintenance item has been categorised into three separate maintenance priorities being:

  • Urgent Maintenance
  • Planned Maintenance
  • Capital Maintenance/Replacement

This has further been broken down into priority recommendations as follows

Priority 1 – Immediately

Priority 2 – Within 12 Months

Priority 3 – 12 Months to 36 Months

Priority 4 – 36 Months to 48 Months

Priority 5 – > 48 Months

Technical Due Diligence Audit


3.3 Building Audit Limitations

This building audit did not include:

  • Removal of any type of panels
  • Lifting of floor coverings
  • Access to non trafficable spaces (ceiling space and under floors)
  • Dismantling of equipment
  • Testing of items
  • Access requiring harnesses

4. BUILDING AUDIT: EXECUTIVE SUMMARY

4.1 Facility Overview

The XXXXXX is located within XXXXXX.

Overall, this building audit shows the XXXXXX, its finishes and plant are in poor to fair condition with specific exceptions noted in this report. The executive summary covers the principle items in ensuring the facility is kept in the best condition possible.

All recommendations are detailed in the condition assessment tables within the building audit and summarised as follows.

4.2 Building Audit Condition Summary and Observations

4.2.1 External areas and Building Fabric

The external envelope of the facility that includes roof, gutters and walls are generally in poor to good condition. The XXXXXX is approximately 30 years old, and as such consists of external finishes that contain asbestos. This is clearly evident within the roof cladding and gutters.

The building structure itself consists of blockwork walls which appear to be in fair condition.

The main areas for concern are as follows:

  • Asbestos Roof – overall the roof is in poor condition and should be replaced to ensure adequate safety including the gutters.
  • Corrosion to external covered area – there are signs of heavy corrosion and should be replaced.
  • External paint finish of walls – the external wall is blockwork and is due for repainting in the future.
  • Sliding doors – the sliding doors within the facility require replacement.
  • Vermin Proofing

The above items require maintenance and/ or replacement. This is indicated in more detail within the building audit tables.

Technical Due Diligence Audit


4.2.2 Internal Finishes and Fixtures

In general, the building finishes are in poor to fair condition. The exceptions are:

  • Walls and floor finishes in the high traffic areas around the main open area of the function room and behind the bar areas. The kitchen finish consist of ceramic floor tiles and are not conducive for a commercial kitchen finish and use.
  • The rear store area appears to have had recent alterations with regard to the ceiling area. This area can be considered an OH&S risk based on the extent of artificial lighting within the area.
  • The bar areas can be upgraded in full or at a minimum the flooring is required to be levelled and upgraded. There are mats and various finishes that could cause a trip hazard. The sink and splashback area also requires repair.
  • Benches and bar area is in fair condition but could benefit from a refurbishment.

4.2.3 Remaining Life of Finishes

The floors, walls, ceiling and bathroom/kitchen fixtures should all have a lifecycle of approx 15-20 years with high traffic areas having a lifecycle of approx 5 years. This is based on the current use of the facility and its location.

A regular maintenance program to repaint, recarpet high traffic areas at 5 yearly intervals would keep the facility in fair condition. To keep the facility in its best condition, this maintenance is due to some of the areas within the next 5 year period.

4.3 Maintenance Summaries – Building Audit

4.3.1 Urgent Maintenance Items

Items where it has been determined are a risk to occupant health and safety or to the building structure/ fabric have been identified as urgent maintenance in this building audit. It is considered necessary to action these within 12 months. There were no urgent maintenance items identified. However it is considered that some of the items would still need replacement within the next 12 months. E.g. roof replacement. This would be considered under capital items.

4.3.2 Capital Items

To improve the XXXXXX rating there are a number of items that require replacement and/or rejuvenation. These larger cost items $5000.00 or above have been considered as capital items. An example of capital items may include replacement of floor coverings, roof cladding and plant upgrade. The following indicates a total cost per description.

Building Audit – Description Cost
Floor Coverings XXX,000.00
Doors XXX,000.00
External Verandah XXX,000.00
Roof, Gutters and Soffit XXX,000.00
PWD Ramp XXX,000.00
BBQ Area XXX,000.00
TOTAL XXX,000.00

Technical Due Diligence Audit


4.3.3 Planned Maintenance Items

Planned maintenance items include general upgrade of areas and routine replacement to keep XXXXXX in fair working order. This includes replacement of sinks, taps; repainting of areas or replacement of floor coverings to particular rooms. totals are as follows – Refer to condition tables for individual items.

Facility Cost
Additional lighting and covers XXX,000.00
Door Frame XXX,000.00
Repairs XXX,000.00
Architraves XXX,000.00
Vanities XXX,000.00
Doors XXX,000.00
Cladding XXX,000.00
Ceiling XXX,000.00
Mirror XXX,000.00
Tree Removal XXX,000.00
Floor Coverings XXX,000.00
Splashback XXX,000.00
TOTAL XXX,000.00

4.4 Further Building Audit Observations

  • Glazing audits have not been carried out. Due to the public nature of the building it may be prudent to obtain individual glazing audits to determine that glass in areas where impact may be of concern is identified under a risk assessment.
  • The current access to the premises would not comply with Building Code of Australia (BCA) nor Disability Discrimination Act (DDA) requirements. The ramp is non compliant and there is no tactile indicators or handrails. There is also no PWD facilities provided within the building. To include disabled sanitary facilities within the building a further cost of $30,000 should be considered.

5. FACILITY DESCRIPTIONS

5.1 XXXXXX

5.1.1 Building Description

Asset Numbers:
[PICTURE]
Site Name: XXXXXX
Site Location: XXXXXX
Number of Assets on Site: 1
Date of Inspection: XXXXXX

1.1.1 Site Location

The Site is located XXXXXX.

[PICTURE]

Technical Due Diligence Audit


5.1.3 Opportunities for Improvement

The following items are areas where opportunities for improvement are available. Further detail can be found within the condition assessment tables.

  • Repaint of external walls
  • Replacement of Asbestos roof and gutters
  • Replacement of front verandah area
  • Upgrade of internal finishes within kitchen
  • Upgrade of internal floor finishes within bar and function area
  • Repaint of internal finishes
  • Treatment of corroded areas
  • Upgrade to disabled access ramp
  • Removal of Palm trees

6. BUILDING DATA TABLES

6.1 Building Data Tables

Refer to following tables which identify the main building data and description for each site.

Technical Due Diligence Audit


7. CONDITION AUDIT RESULTS

7.1 Condition Assessment Tables

Refer to the following table which identify a detailed condition assessment of the facility. Each condition item is identified with a condition rating and score and listed under components and location and advises if a building permit is required.

8. PHOTO RECORD

8.1 Asset Photo Records

Refer to the following for a complete photographic record of assessed sites. Photographs captured at each site are presented as supporting evidence for the ratings given in the condition assessment reports.

Building Legislation Table

Refer to our Building Legislation table for further information on the building permit process including building certification and as built drawings.

Further Advice

For building surveying consultancy advice please contact our closest HENDRY office by clicking here.