ACT – Essential Property Services assists property managers in the education of their stakeholders (clients and occupiers/tenants) for their respective obligations under the essential services provisions contained in the Emergency Act and Building Regulations.

Our property managers are provided with documentation from our office which they are able to re-badge and send to the building owner and each tenant in a building.

The following is an example covering letter and an explanation report designed to make the building owner and tenant aware of their obligation:

Date
The Tenant/ Occupier
Address

RE: Essential Services Audits

Essential Property Services Pty Ltd (EPS) has been engaged by XXXX to undertake inspection of the passive essential services and audit the maintenance and testing of any active essential services in the building you occupy or lease, for example:

  • Exit signs/ emergency lights
  • Fire extinguishers, Fire hydrants
  • Fire hose reels, Fire sprinkler systems
  • Mechanical ventilation systems
  • Other measures noted in ‘equipment and safety installations summary’ below that may be installed in your premises.

Basic Inspection Requirements

  • EPS to undertake an inspection of egress, exits, exit doors and paths of travel from premises.
  • EPS to undertake an inspection of fire resistant structures and fire safety measures at the premises.
  • EPS to undertake an audit of any logbooks on site relating to Essential Services.

Annual Verification Certificate

Upon compiling reports and audit results EPS will issue the mandatory Annual Verification Certificate by the relevant anniversary date for the building.

Part of EPS’s role is to provide an Annual Verification Certificate.  To facilitate this it is necessary for EPS to undertake a passive essential services building inspection and verify the details of the other contractors that inspect and test the active essential services.

To assist with the collection of information relating to the maintenance and testing of the active essential services please ensure that any records that you may have at your premises relating to essential services are made available to the EPS building assessors that are engaged to routinely inspect your premises under AS 1851.

The EPS assessor will give to you a letter and request to provide certain information about the contractors that provide maintenance and testing services relative to essential services that exist at your premises.  This document needs to be completed and sent back to the offices of EPS or if information is available can be given to the EPS assessors at the time of the site inspection, our building surveyors can overview problem documents.

Yours sincerely,

Essential Property Services.